# FAS Planning Guide Quick link to months: [July](#july) [August](#august) [September](#september) [October](#october) [November](#november) [December](#december) [January](#january) [February](#february) [March](#march) [April](#april) [May](#may) [June](#june) ## July SortUnitActivityFAS Finance Year end audit FAS Finance GL closings FAS Finance Fiscal year begins (7/1) FAS Human Resources Salary increases FAS Human Resources Performance Goal Setting: July-August FAS Faculty Affairs Start of the review process for academic-year reviews for promotion to associate or tenured professor FAS Faculty Affairs Onboard new faculty Undergraduate Program Prepare materials for August academic fair for first year students ## August SortUnitActivityFAS Faculty Affairs Post ads for approved faculty searches and ensure ad guidelines are met for Faculty Affairs (Chronicle ad) as well as future ad-related H1B/GreenCard requirements Curriculum/Courses Course Registration Opens for Fall for Incoming Students Graduate Program New Admit Orientation Graduate Program Course Registration Opens for Fall Graduate Program Fall Check-in Graduate Program Degree applications for November degree candidates due Undergraduate Program Fall Check-in Undergraduate Program Course Registration Opens for Fall Undergraduate Program Academic Fair for first year students ## September SortUnitActivityFAS Human Resources FAS Staff Mentoring Program: Enrollment Deadline FAS Faculty Affairs Submission deadline for academic-year reviews for promotion to associate or tenured professor Graduate Program Deadline for electronic submission of approved dissertations for November degree candidates Graduate Program Graduate Admission Application opens ## October SortUnitActivityFAS Finance Security sign-off in FinReport FAS Finance Q1 budget forecasting FAS Human Resources FAS Staff Mentoring Program: Program Orientation FAS Faculty Affairs Submission deadline for calendar-year reviews for promotion to associate or tenured professor Curriculum/Courses Spring catalogue deadline Curriculum/Courses Deadline for departments to enter Spring TF/TA appointments in Aurora Curriculum/Courses Spring classroom requests due Curriculum/Courses Course registration begins for Spring Curriculum/Courses Students' course registration deadline for Spring (Oct-Nov) Graduate Program Degree applications for February degree candidates open Graduate Program Degree recommendations from academic programs for November degree candidates due Undergraduate Program Declaration of Concentration due for third semester students Undergraduate Program UG Open House event for prospective concentrators ## November SortUnitActivityFAS Finance Finance Office updates HUBS with employee salary data, endowment income, and assessments FAS Human Resources FAS Giving Thanks event Graduate Program Course registration opens for spring courses Graduate Program Spring course registration due Graduate Program Spring TF appointments entered in Aurora Graduate Program Alert students to December 1st Non-Resident Application deadline Undergraduate Program Course registration opens for spring courses Undergraduate Program Spring course registration due ## December SortUnitActivityFAS Finance Finance Office develops workbook upgrades, training materials, and FAS specific budget guidance FAS Human Resources FAS Staff Mentoring Program: Community Building Session 1 FAS Faculty Affairs Deadline to submit faculty leave applications for upcoming AY FAS Faculty Affairs Deadline to approve faculty leave requests for upcoming AY Curriculum/Courses Edit/update spring course schedule Curriculum/Courses Course planning for next AU begins: begin to solicit courses for next AY Graduate Program Final degree applications for February degree candidates due Graduate Program Application for a February secondary field due Graduate Program Graduate Admission Application closed ## January SortUnitActivityFAS Finance Strategy/Planning discussions begin (Jan-Feb) FAS Finance Discussion of budget guidance FAS Finance Finance Office issues budget guidance workbooks and submission requirements FAS Human Resources Mid-Year Check-In: (Jan-Feb) FAS Faculty Affairs Official start of review process for calendar year reviews for promotion to associate or tenured professor FAS Faculty Affairs Deadline to submit annual Faculty Activity Reports Graduate Program Spring Check-in Graduate Program Degree recommendations from academic programs for February degree candidates due Undergraduate Program Spring Check-in ## February SortUnitActivityFAS Human Resources Dean's Distinction and Harvard Heroes Nomination Periods FAS Human Resources FAS Staff Mentoring Program: Community Building Session 2 FAS Faculty Affairs Deadline to submit academic-year lecturer and preceptor reviews Curriculum/Courses Opening of OUE's Section Allocation Tool (SAT) Graduate Program Degree applications for May degree candidates open Undergraduate Program May degree application opens Undergraduate Program Plan Visitas ## March SortUnitActivityFAS Finance Units submit budget workbooks and narratives to Finance Office FAS Finance Budget meetings for all units FAS Finance Tubs submit budget to Finance Office FAS Faculty Affairs Submission deadline for calendar-year reviews for promotion to associate professor or tenured professor FAS Faculty Affairs Deadline to submit promotion dossiers for promotion to tenured professor (for academic-year reviews) FAS Faculty Affairs Submission deadline for dossiers for external appointments to tenured professor and new appointments and reappointments of professors in residence professors of the practice and senior lecturers FAS Faculty Affairs Deadline to submit promotion dossiers for promotion to associate professor (for academic-year reviews) FAS Faculty Affairs Deadline to submit dossiers for appointments and reappointments of senior preceptors appointments of associate senior lecturers and other reviews and reappointments including second-year reviews Curriculum/Courses Fall Catalogue deadline Curriculum/Courses Deadline for departments to submit annual (Fall and Spring) FTE allocation requests for course discussion/lab sections into the SAT Curriculum/Courses Canvas sites for upcoming AY created/updated for registration Graduate Program End of year prizes should be considered in advance of end of AY/Commencement Graduate Program Final degree applications for May degree candidates due Graduate Program Degree applications for November degree candidates open Undergraduate Program Declaration of Concentration due for third semester students Undergraduate Program Degree applications for May degree candidates due Undergraduate Program End of year prizes should be considered in advance of end of AY/Commencement ## April SortUnitActivityFAS Finance Analysts/Ad Deans done with review FAS Finance Division-wide Narratives are due FAS Human Resources FAS Staff Mentoring Program: Capstone Closing event FAS Faculty Affairs Deadline to extend offers to ladder faculty at other institutions for appointments beginning in the upcoming term without requiring permission from the dean of the candidates' home institution Curriculum/Courses Classrooms deadline in EMS/Roombook Curriculum/Courses Course registration begins for Fall Curriculum/Courses Students' course registration deadline for Fall Graduate Program Admissions offer reply deadline Graduate Program Application for a May secondary field due Graduate Program Fall courses registration for returning students opens Undergraduate Program Visitas ## May SortUnitActivityFAS Finance Division meetings with A&H Dean FAS Human Resources Performance Evaluation/Self-Evaluation (May-Jun) FAS Faculty Affairs Deadline to submit Aurora appointments and all required back-up material for all new tenure-track appointments and non-ladder teaching appointments and reappointments FAS Faculty Affairs Offboard departing faculty FAS Faculty Affairs Prep for July 1 preceptor salary change/reappointment actions (if applicable) Curriculum/Courses TF/TA appointments open in Aurora Graduate Program Deadline for submission of approved dissertations for May degree Graduate Program Fall TF appointments entered in Aurora Graduate Program Plan new TF/TA office assignments for upcoming year Graduate Program Degree recommendations from academic programs for May degree candidates due Graduate Program Offboard departing students Graduate Program Commencement Undergraduate Program Undergraduate concentration/secondary field/language citation recommendations due in my.harvard Undergraduate Program Commencement ## June SortUnitActivityFAS Finance Budget letter distribution FAS Finance Fiscal close (6/30) FAS Finance A&H FESSCA/SPECTRA supplemental salary requests "ninths" entered FAS Human Resources Summary conversation and performance evaluations due FAS Human Resources Dean's Distinction recognition event FAS Human Resources Harvard Heroes event FAS Faculty Affairs Faculty appointments beginning July 1 FAS Faculty Affairs Annual preceptor reappointments (if applicable) FAS Faculty Affairs Salary increases for non-ladder faculty FAS Faculty Affairs A&H FESSCA/SPECTRA supplmental salary requests "ninths" entered Curriculum/Courses Edit/update fall courses schedule Graduate Program Update committees in my.harvard Graduate Program Update student advising committees in my.harvard Graduate Program TF/TA office assignments for upcoming year Graduate Program Alert students to July 1st Non-Resident Application deadline Undergraduate Program Update committees in my.harvard