FAS Planning Guide

Quick link to months:

July August September October November December January February March April May June

July

Unit	Activity
FAS Finance	Year end audit
FAS Finance	GL closings
FAS Finance	Fiscal year begins (7/1)
FAS Human Resources	Salary increases
FAS Human Resources	Performance Goal Setting: July-August
FAS Faculty Affairs	Start of the review process for academic-year reviews for promotion to associate or tenured professor
FAS Faculty Affairs	Onboard new faculty
Undergraduate Program	Prepare materials for August academic fair for first year students

August

Unit	Activity
FAS Faculty Affairs	Post ads for approved faculty searches and ensure ad guidelines are met for Faculty Affairs (Chronicle ad) as well as future ad-related H1B/GreenCard requirements
Curriculum/Courses	Course Registration Opens for Fall for Incoming Students
Graduate Program	New Admit Orientation
Graduate Program	Course Registration Opens for Fall
Graduate Program	Fall Check-in
Graduate Program	Degree applications for November degree candidates due
Undergraduate Program	Fall Check-in
Undergraduate Program	Course Registration Opens for Fall
Undergraduate Program	Academic Fair for first year students

September

Unit	Activity
FAS Human Resources	FAS Staff Mentoring Program: Enrollment Deadline
FAS Faculty Affairs	Submission deadline for academic-year reviews for promotion to associate or tenured professor
Graduate Program	Deadline for electronic submission of approved dissertations for November degree candidates
Graduate Program	Graduate Admission Application opens

October

Unit	Activity
FAS Finance	Security sign-off in FinReport
FAS Finance	Q1 budget forecasting
FAS Human Resources	FAS Staff Mentoring Program: Program Orientation
FAS Faculty Affairs	Submission deadline for calendar-year reviews for promotion to associate or tenured professor
Curriculum/Courses	Spring catalogue deadline
Curriculum/Courses	Deadline for departments to enter Spring TF/TA appointments in Aurora
Curriculum/Courses	Spring classroom requests due
Curriculum/Courses	Course registration begins for Spring
Curriculum/Courses	Students' course registration deadline for Spring (Oct-Nov)
Graduate Program	Degree applications for February degree candidates open
Graduate Program	Degree recommendations from academic programs for November degree candidates due
Undergraduate Program	Declaration of Concentration due for third semester students
Undergraduate Program	UG Open House event for prospective concentrators

November

Unit	Activity
FAS Finance	Finance Office updates HUBS with employee salary data, endowment income, and assessments
FAS Human Resources	FAS Giving Thanks event
Graduate Program	Course registration opens for spring courses
Graduate Program	Spring course registration due
Graduate Program	Spring TF appointments entered in Aurora
Graduate Program	Alert students to December 1st Non-Resident Application deadline
Undergraduate Program	Course registration opens for spring courses
Undergraduate Program	Spring course registration due

December

Unit	Activity
FAS Finance	Finance Office develops workbook upgrades, training materials, and FAS specific budget guidance
FAS Human Resources	FAS Staff Mentoring Program: Community Building Session 1
FAS Faculty Affairs	Deadline to submit faculty leave applications for upcoming AY
FAS Faculty Affairs	Deadline to approve faculty leave requests for upcoming AY
Curriculum/Courses	Edit/update spring course schedule
Curriculum/Courses	Course planning for next AU begins: begin to solicit courses for next AY
Graduate Program	Final degree applications for February degree candidates due
Graduate Program	Application for a February secondary field due
Graduate Program	Graduate Admission Application closed

January

Unit	Activity
FAS Finance	Strategy/Planning discussions begin (Jan-Feb)
FAS Finance	Discussion of budget guidance
FAS Finance	Finance Office issues budget guidance workbooks and submission requirements
FAS Human Resources	Mid-Year Check-In: (Jan-Feb)
FAS Faculty Affairs	Official start of review process for calendar year reviews for promotion to associate or tenured professor
FAS Faculty Affairs	Deadline to submit annual Faculty Activity Reports
Graduate Program	Spring Check-in
Graduate Program	Degree recommendations from academic programs for February degree candidates due
Undergraduate Program	Spring Check-in

February

Unit	Activity
FAS Human Resources	Dean's Distinction and Harvard Heroes Nomination Periods
FAS Human Resources	FAS Staff Mentoring Program: Community Building Session 2
FAS Faculty Affairs	Deadline to submit academic-year lecturer and preceptor reviews
Curriculum/Courses	Opening of OUE's Section Allocation Tool (SAT)
Graduate Program	Degree applications for May degree candidates open
Undergraduate Program	May degree application opens
Undergraduate Program	Plan Visitas

March

Unit	Activity
FAS Finance	Units submit budget workbooks and narratives to Finance Office
FAS Finance	Budget meetings for all units
FAS Finance	Tubs submit budget to Finance Office
FAS Faculty Affairs	Submission deadline for calendar-year reviews for promotion to associate professor or tenured professor
FAS Faculty Affairs	Deadline to submit promotion dossiers for promotion to tenured professor (for academic-year reviews)
FAS Faculty Affairs	Submission deadline for dossiers for external appointments to tenured professor and new appointments and reappointments of professors in residence professors of the practice and senior lecturers
FAS Faculty Affairs	Deadline to submit promotion dossiers for promotion to associate professor (for academic-year reviews)
FAS Faculty Affairs	Deadline to submit dossiers for appointments and reappointments of senior preceptors appointments of associate senior lecturers and other reviews and reappointments including second-year reviews
Curriculum/Courses	Fall Catalogue deadline
Curriculum/Courses	Deadline for departments to submit annual (Fall and Spring) FTE allocation requests for course discussion/lab sections into the SAT
Curriculum/Courses	Canvas sites for upcoming AY created/updated for registration
Graduate Program	End of year prizes should be considered in advance of end of AY/Commencement
Graduate Program	Final degree applications for May degree candidates due
Graduate Program	Degree applications for November degree candidates open
Undergraduate Program	Declaration of Concentration due for third semester students
Undergraduate Program	Degree applications for May degree candidates due
Undergraduate Program	End of year prizes should be considered in advance of end of AY/Commencement

April

Unit	Activity
FAS Finance	Analysts/Ad Deans done with review
FAS Finance	Division-wide Narratives are due
FAS Human Resources	FAS Staff Mentoring Program: Capstone Closing event
FAS Faculty Affairs	Deadline to extend offers to ladder faculty at other institutions for appointments beginning in the upcoming term without requiring permission from the dean of the candidates' home institution
Curriculum/Courses	Classrooms deadline in EMS/Roombook
Curriculum/Courses	Course registration begins for Fall
Curriculum/Courses	Students' course registration deadline for Fall
Graduate Program	Admissions offer reply deadline
Graduate Program	Application for a May secondary field due
Graduate Program	Fall courses registration for returning students opens
Undergraduate Program	Visitas

May

Unit	Activity
FAS Finance	Division meetings with A&H Dean
FAS Human Resources	Performance Evaluation/Self-Evaluation (May-Jun)
FAS Faculty Affairs	Deadline to submit Aurora appointments and all required back-up material for all new tenure-track appointments and non-ladder teaching appointments and reappointments
FAS Faculty Affairs	Offboard departing faculty
FAS Faculty Affairs	Prep for July 1 preceptor salary change/reappointment actions (if applicable)
Curriculum/Courses	TF/TA appointments open in Aurora
Graduate Program	Deadline for submission of approved dissertations for May degree
Graduate Program	Fall TF appointments entered in Aurora
Graduate Program	Plan new TF/TA office assignments for upcoming year
Graduate Program	Degree recommendations from academic programs for May degree candidates due
Graduate Program	Offboard departing students
Graduate Program	Commencement
Undergraduate Program	Undergraduate concentration/secondary field/language citation recommendations due in my.harvard
Undergraduate Program	Commencement

June

Unit	Activity
FAS Finance	Budget letter distribution
FAS Finance	Fiscal close (6/30)
FAS Finance	A&H FESSCA/SPECTRA supplemental salary requests "ninths" entered
FAS Human Resources	Summary conversation and performance evaluations due
FAS Human Resources	Dean's Distinction recognition event
FAS Human Resources	Harvard Heroes event
FAS Faculty Affairs	Faculty appointments beginning July 1
FAS Faculty Affairs	Annual preceptor reappointments (if applicable)
FAS Faculty Affairs	Salary increases for non-ladder faculty
FAS Faculty Affairs	A&H FESSCA/SPECTRA supplmental salary requests "ninths" entered
Curriculum/Courses	Edit/update fall courses schedule
Graduate Program	Update committees in my.harvard
Graduate Program	Update student advising committees in my.harvard
Graduate Program	TF/TA office assignments for upcoming year
Graduate Program	Alert students to July 1st Non-Resident Application deadline
Undergraduate Program	Update committees in my.harvard